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Senior Administrative Assistant in Blue Bell, PA at KenCrest Services

Date Posted: 11/30/2018

Job Snapshot

Job Description



Senior Administrative Assistant

The Senior Administrative Assistant is responsible for supporting designated Directors with their day to day work tasks.This employee will have regular interactions with Kencrest staff, families of our consumers, funders, and the community at large. Support the work of our programs and leadership staff including:

  • Prepare invitations and participate in Departmental Team meetings for all designated Directors, taking and distributing minutes and ensuring completion of follow-up tasks.

  • Scheduling- programs, events, meetings or conferences by arranging facilities, caterers, invitations and information, etc. via Outlook and/or direct mail internally or externally

  • Maintaining/scheduling Outlook calendars for designated Directors

  • Set-up and maintain filing system including supporting documents.

  • Screen incoming calls, correspondence and emails and respond independently as required

  • Prepare confidential correspondence, reports and other documents as requested

  • Compose letters, memos, A/P requests and other agency and department forms and documents.

  • Data entry

  • Maintain/order office supplies and process Purchasing/IT/Maintenance orders.

  • Manage all stakeholder contacts, relationships and data

  • Maintain universal, master forms, files and copies for administrative and satellite offices on the Intranet.

  • Prepare and Assist with Agency Medical Consents

Qualifications

  • High School diploma/GED.  Secondary education (or certification) preferred
  • At least five year’s experience working on executive projects and providing excellent customer service
  • Experience with non-profit and/or people with ID/D preferred
  • Clear criminal record and child abuse check in accordance with state requirements
  • Valid driver’s license and access to a personal vehicle for travel between programs



KenCrest offers a wide variety of benefits for full time employees including Medical, Dental, Life/AD&D, Disability, 403b Retirement Plan, Paid Time Off and more.  Some benefits are available for part-time employees as well.  Please see the KenCrest website for additional details.





####PA - Blue Bell ####Full-Time